What is occupancy rate?
Occupancy rate measures how much of your available rental capacity is occupied during a selected period.
Formula
Portfolio Occupancy Rate = Sum of Occupied Unit-Days / Sum of Available Unit-Days * 100
Occupancy rate example
If 10 units are occupied out of 12 available units, the simple unit occupancy rate is 83.3%. For date-range reporting, unit-days give a cleaner result when vacancies only cover part of the month.
How It Works
- Enter each rentable unit as its own row with available rental days and occupied rental days.
- The calculator shows occupancy for each unit and then sums the same inputs to calculate portfolio occupancy.
- A unit-day occupancy method is better for comparing performance across a month, quarter, or year because partial vacancies are included.
Why It Is Important
- Occupancy drives rental income, cash flow, and reporting performance.
- Landlords use occupancy to spot leasing gaps before they become revenue problems.
- PropioLedger uses rental dates to support occupancy reporting across properties and selected periods.
Important Limits
This calculator is for planning and education. It does not replace accounting, tax, lending, legal, appraisal, or investment advice. Actual performance depends on rent collection, lease terms, repairs, vacancy, financing, taxes, insurance, local market conditions, and the quality of your source records.