Expenses

Expense Overview

Understand property-level expenses, one-time costs, recurring schedules, expense views, and reporting impact.

Overview

Expenses represent costs associated with operating and maintaining a property. Unlike payments, which are tied to rentals and renters, expenses are tracked at the property level.

Expenses contribute to property financials, cashflow reporting, dashboard metrics, and accounting reports. They reduce Net Cashflow and Net Operating Income, but they do not reduce an individual renter balance.

Animated walkthrough showing expense summary, expense ledger, recurring expenses, and Add Expense modal. — **Expense Workflow**Use the property page Expenses area to review rollups, audit posted rows, manage recurring schedules, and add one-time costs.

Common Expense Examples

Property Taxes
Insurance
Utilities
HOA Fees
Repairs
Maintenance
Yard Service
Cleaning Service

One-Time Versus Recurring Expenses

One-time expenses are posted costs that occur once, such as a repair, property tax payment, appliance replacement, or cleaning bill.

Recurring expenses are schedule rules for costs that repeat, such as insurance, HOA fees, internet, yard service, pool service, or loan payments. Due occurrences from recurring schedules become posted expense rows when they are incurred.

One-Time ExpensesRecurring Expenses

Expense Information

Expense records may include date paid, expense type, paid by, amount, vendor, notes, and recurring-series context when the row came from a recurring schedule.

Expense rows are property-level accounting records. They are not rental charges and do not increase or decrease renter balances.

Where Expenses Appear

Expenses can be reviewed from the property page Summary, Ledger, and Recurring tabs. They also appear in property financials, property cashflow, dashboard metrics, Cashflow Reports, and Accounting Reports.

Expense ReportingHow expenses flow into property financials, cashflow, and accounting reports.

Property page Expenses section showing expense summary totals by type and vendor. — **Expense Summary**The Summary tab groups posted expenses for the selected financial period by type and vendor.

Last Updated

May 2026