Glossary

Rental Ledger

The source of truth for rental charges, payments, waivers, balances, and due status.

Definition

The Rental Ledger is the authoritative calculation of a rental balance. It combines charges, payment allocation, waivers, refunds, due dates, monthly rows, and running balances.

Core Calculations

Total charged = sum of ledger charge amounts after waivers.
Total paid = sum of payment amounts applied to ledger charges.
Total balance = sum of remaining charge amounts.
Past due balance = remaining balance for charges due on or before the evaluation date.

Data Sources

Rental terms.
Posted rent and late-fee charge events.
Initial and move-in charges.
Payment transactions, including voided payment history.
Charge adjustments, waivers, and waiver reversals.
Due-date corrections.
Refund amounts stored on payments.

Audit History

Rental detail pages include a Rental Audit History section that shows setting changes, waivers, waiver reversals, due-date changes, and payment voids tied to that rental. Entries show the user, reason or summary, affected charge or event when available, and balance impact context.

Last Updated

August 2026