Payments
Payment Types
Define supported payment types and explain which types reduce balances, count as rental revenue, or act as non-revenue collections.
Overview
Payment type matters because it determines how a payment is reported and, for some types, which ledger charges it can reduce.
Choose the payment type that best matches the money received. Payment type normalization maps common variants into the supported categories, but users should still choose the clearest type when recording payments.
Supported Payment Types
- Rent
- Late Fee
- Security Deposit
- Last Month Rent
- Application Fee
- Pet Deposit
- Cleaning Fee
- Repair Reimbursement
- Utility Reimbursement
- Other
Balance-Applying Payment Types
These payment types reduce Rental Ledger balances when unpaid matching charges exist. Deposits and cleaning payments target their matching charge types before broader rent-style allocation is used.
- Rent
- Late Fee
- Security Deposit
- Last Month Rent
- Pet Deposit
- Cleaning Fee
Revenue Payment Types
These payment types count as rental revenue in revenue-focused reports and metrics.
- Rent
- Late Fee
- Last Month Rent
- Application Fee
- Cleaning Fee
Non-Revenue Collections
Security deposits, pet deposits, and reimbursements can affect collections or balances, but they are not counted as rental revenue in revenue reports.
Cleaning fee collections count as revenue because the company may retain margin on the cleaning charge. Cleaning vendor bills should be recorded separately as property expenses.
- Security Deposit
- Pet Deposit
- Repair Reimbursement
- Utility Reimbursement
- Other
Normalization Examples
PropioLedger normalizes legacy or variant labels into supported payment types. For example, security deposit, lease deposit, and deposit normalize to Security Deposit. Cleaning, cleaning charge, and cleaning fee normalize to Cleaning Fee.
Normalization protects imports and older data, but it should not be used to create new uncontrolled categories.
Common Questions
- Does a security deposit count as rental revenue?No. It can reduce a security-deposit charge, but it is not counted as rental revenue.
- Does a cleaning fee count as revenue?Yes. Cleaning fee collections count as revenue, while vendor cleaning bills are recorded separately as property expenses.
- Does Other reduce the rental balance?Other is not one of the balance-applying payment types. Use a specific balance-applying type when the payment is meant to pay an open rental charge.
Last Updated
May 2026