Properties

Property Statuses

Define Vacant and Rented, how property status is calculated, and how status affects lists, occupancy, availability, and current tenant display.

Overview

Property status tells users whether a property is currently occupied by an active rental or available from today status context.

PropioLedger uses two property statuses in the property list and property detail views: Vacant and Rented.

Vacant

A property shows Vacant when it does not have a current active rental for today.

A Vacant property may still have past rentals, future booked rentals, payments, expenses, notes, listing details, or scheduled activity. Vacant only means there is no active rental occupying the property today.

Rented

A property shows Rented when it has an active rental whose date range includes today and whose status is not canceled.

The property may still have future bookings, historical rentals, expenses, and notes. Rented means the current date falls within an active rental period.

How Status Is Calculated

Property status is calculated from rental activity. The app looks for a current active rental connected to the property.

If a current active rental exists, the property displays as Rented. If no current active rental exists, the property displays as Vacant.

Future booked rentals do not make the property Rented before their start date.
Ended rentals do not make the property Rented after their end date.
Canceled rentals do not make the property Rented.
Date-only end dates remain active through the local end day. For example, a rental ending on May 7 is still active on May 7 and becomes inactive on May 8.

Current Tenant Selection

The property detail page chooses the current tenant from the active rental whose date range includes today.

If more than one current active rental exists, PropioLedger uses the rental with the latest start date as the current tenant display.

Status And Metrics

Property status is a current operational signal. Occupancy metrics are period-based and may use rental overlap across the selected month, year, or reporting period.

Because of that, a property can be Vacant today while still showing occupancy or booked rent for a selected period that includes past or future rental dates.

Property status answers: is this property rented today?
Occupancy answers: was this property occupied during the selected period?
Booked rent answers: what rent was booked for the selected timeframe?
Collected revenue answers: what payment revenue was collected in the selected timeframe?

Status And Availability

Property status and booking availability are related but not identical.

A property can show Vacant today and still have future dates blocked by a booked rental. Availability checks use rental date ranges to prevent overlapping bookings.

Common Questions

Can I manually change a property from Vacant to Rented?No. Add or update the rental so the status reflects actual rental activity.
Why does a property with a future booking still show Vacant?Future bookings display as Booked rentals, but the property is not Rented until the rental start date arrives.
Why does a property show Vacant after a rental ended?Ended rentals no longer occupy the property after their end date.
Can a Vacant property still have revenue or expenses?Yes. Vacant is a current status; revenue and expenses are period-based financial activity.
Do canceled rentals affect status?No. Canceled rentals do not make a property Rented.

Last Updated

May 2026