Reports
Income Forecast Report
Project booked rental revenue, collected revenue, posted expenses, scheduled expenses, projected expenses, and projected net income by year.
Overview
The Income Forecast Report helps landlords project booked income, collected revenue, expenses, and net income for a calendar year.
Use this report when you want to look forward using current rental ledger charges, actual revenue payments, posted property expenses, and scheduled recurring expenses. It is a planning report, not a guarantee of future results.
When To Use It
The Income Forecast Report is useful for budget planning, cash planning, annual financial planning, and comparing expected property performance before the year is complete.
It answers questions such as how much rental revenue is projected, how much revenue has already been collected, what expenses are expected, and which properties are projected to contribute most to net income.
Available Date Ranges
- Calendar years with rental, payment, expense, or recurring expense activity.
- The current year and following year are always available.
Summary Metrics
Projected Revenue is the sum of rental ledger charges in the selected year that are treated as projected revenue. In the report interface, this appears as Projected Rental Income.
Collected Revenue is the sum of actual net revenue payments recorded in the selected year.
Posted Expenses are posted property expense rows whose paid date falls inside the selected year.
Scheduled Expenses are active recurring expense occurrences in the selected year that do not already have a posted expense record for the same recurring occurrence.
Projected Expenses equals Posted Expenses plus Scheduled Expenses.
Projected Net Income equals Projected Revenue minus Projected Expenses. Property Count is the number of property rows represented in the forecast.
Monthly Forecast
The Monthly Forecast section shows projected revenue, collected revenue, posted expenses, scheduled expenses, projected expenses, and projected net income by month.
Use this section to spot seasonal patterns, upcoming expense-heavy months, and months where projected net income may tighten.
Property Forecast
The Property Forecast section compares projected results across properties. Each row shows property, projected revenue, collected revenue, posted expenses, scheduled expenses, projected expenses, and projected net income.
Use this section to see which properties are expected to contribute the most to annual results and which properties may need attention because projected expenses are high.
Understanding Projected Revenue
Projected Revenue is based on qualifying rental ledger charges in the selected year.
Projected revenue charges include rent and revenue-type move-in charges: nightly reservation prepay or deposit, Last Month Rent, Cleaning, and Other.
Security Deposit and Pet Deposit charges are excluded because they are not treated as rental revenue in this forecast.
Understanding Scheduled Expenses
Scheduled Expenses come from active recurring expense schedules. They represent expected expense occurrences that have not yet been posted as actual property expenses for the same recurring occurrence.
When a matching recurring occurrence has already been posted as a property expense, the report counts it as Posted Expenses instead of also counting it as Scheduled Expenses.
Formula
Projected Revenue = sum of rental ledger charges in the selected year that are projected revenue.
Collected Revenue = sum of actual net revenue payments recorded in the selected year.
Posted Expenses = sum of posted property expense rows whose paid date falls inside the selected year.
Scheduled Expenses = active recurring expense occurrences in the selected year that do not already have a posted expense record for the same recurring occurrence.
Projected Expenses = Posted Expenses + Scheduled Expenses.
Projected Net Income = Projected Revenue - Projected Expenses.
Data Sources
Projected Revenue comes from the rental ledger. The rental ledger is the source of truth for booked rental charges and revenue-type move-in charges.
Collected Revenue comes from actual revenue payment transactions after refunds.
Posted Expenses come from posted property expense rows. Scheduled Expenses come from active recurring property expense schedules.
Property rows are limited to properties visible in the current company scope.
Included Records
- Rent and revenue-type rental ledger charges inside the selected calendar year.
- Actual net revenue payments recorded in the selected calendar year.
- Posted property expenses whose paid date falls inside the selected calendar year.
- Active recurring expense occurrences inside the selected year that have not already been posted for the same recurring occurrence.
- Properties with projected revenue, collected revenue, posted expenses, or scheduled expenses in the selected year.
Excluded Records
- Security Deposit and Pet Deposit charges from Projected Revenue.
- Payment types that do not count as revenue from Collected Revenue.
- Recurring expense occurrences that already have a matching posted expense record.
- Unknown future vacancies, unexpected repairs, and one-time future expenses that have not been recorded.
- Activity outside the selected calendar year or outside the current company scope.
Income Forecast Vs Cashflow
The Income Forecast Report looks forward by combining booked revenue, actual collected revenue, posted expenses, and scheduled recurring expenses.
The Cashflow Report looks backward at actual money in and actual money out for the selected period. Use Cashflow for historical cash movement and Income Forecast for planning.
Income Forecast Vs Property Profitability
The Income Forecast Report shows expected annual results based on current booked and scheduled activity.
The Property Profitability Report ranks properties using historical payment and expense activity for the selected period.
Common Use Cases
- Estimate annual revenue and expense expectations before the year is complete.
- Review how much projected revenue has already been collected.
- Plan for upcoming scheduled expenses.
- Compare projected net income across properties.
- Prepare a planning view before budget or accountant conversations.
Things To Watch For
- Forecasts are only as complete as the rentals, ledger charges, posted expenses, and recurring expense schedules already entered.
- Unknown future vacancies, repairs, and one-time expenses are not estimated.
- Security deposits and pet deposits are excluded from Projected Revenue.
- Scheduled Expenses become Posted Expenses when the matching recurring occurrence is posted.
- Projected Revenue and Collected Revenue can differ because one is booked revenue and the other is actual revenue received.
Export Options
The Income Forecast Report supports CSV download, Excel download, and printable PDF-style browser export.
Related Guides
Common Questions
- What is Projected Revenue?Projected Revenue is expected rental revenue based on qualifying rental ledger charges in the selected year.
- Why are deposits excluded?Security deposits and pet deposits are excluded because they are not treated as rental revenue.
- What are Scheduled Expenses?Scheduled Expenses are active recurring expense occurrences expected during the selected year that have not yet been posted as property expenses for the same recurring occurrence.
- Is Projected Net Income guaranteed?No. It is an estimate based on information already entered in PropioLedger.
- What is the difference between Projected Revenue and Collected Revenue?Projected Revenue is booked expected revenue, while Collected Revenue is actual net revenue payments already received.
Last Updated
June 2026